Job Description

Job Title: Administrative Assistant to Director of Operations
Location:  Ronkonkoma, NY – Hybrid: 1–2 days/week in office
Job Type: Full-Time

Company Overview:
We are a growing medical billing company committed to providing accurate, timely, and efficient services to healthcare providers. Our mission is to support our clients in delivering high-quality care while we manage the administrative and billing processes. We are seeking a dependable and organized Administrative Assistant to support our Director of Operations and help maintain smooth day-to-day operations.

Position Summary:
The Administrative Assistant will play a key role in supporting the Director of Operations with a variety of administrative tasks. This position is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable managing a wide range of responsibilities—from calendar coordination to assisting in the creation of Standard Operating Procedures (SOPs).

Key Responsibilities:

• Manage and coordinate the Director of Operations’ calendar, appointments, and meetings
• Organize and monitor email communications, flagging priority items and assisting with follow-ups
• Prepare and mail insurance claims
• Generate and send invoices to clients
• Assist with planning and logistics for conferences, webinars, and internal events
• Help write and maintain Standard Operating Procedures (SOPs) for administrative processes
• Support transitions involving clearinghouses and EDI enrollments (experience preferred but not required)
• Track and organize company documents, contracts, and credit card statements
• Manage office supply inventory and place orders as needed
• Provide general administrative support to help ensure company operations run efficiently

Qualifications:

• 2+ years of experience in an administrative support role
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency with Microsoft Office Suite or Google Workspace
• Ability to maintain confidentiality and handle sensitive information with discretion
• Detail-oriented, proactive, and able to multitask effectively
• Experience with clearinghouses and EDI enrollment is a plus, but not required

Benefits:

• Competitive salary
• 15 days Paid Time Off (PTO)
• 401(k) retirement plan
• Medical, dental, and vision insurance
• Flexible hybrid work setting (1–2 days/week in office)

Job Tags

Full time, Work at office, Flexible hours, 2 days per week, 1 day per week

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