Job Description

Office Manager Office Manager

We are seeking a highly organized and proactive Office Manager to oversee daily operations within a fast-paced electrical/construction office. This role is ideal for someone who can step in with minimal training, take ownership of administrative functions, and ensure smooth day-to-day workflow.

Key Responsibilities

• Manage accounts receivable, invoicing, and collections
• Prepare and process invoices using accounting software (e.g., QuickBooks or similar)
• Handle incoming calls and provide professional customer support
• Coordinate scheduling for field crews and job assignments
• Maintain accurate and organized records (both digital and physical)
• Communicate effectively with vendors, suppliers, and internal teams
• Assist estimators and project managers with administrative support as needed

Qualifications (Required)

• Proven experience as an Office Manager or in a similar administrative role
• Strong proficiency in QuickBooks or comparable accounting software
• Experience with billing, collections, and accounts receivable
• Ability to work independently with minimal supervision
• Excellent organizational and communication skills
• Reliable, detail-oriented, and dependable

Preferred Qualifications

• Experience in the electrical or construction industry
• Bilingual (English/Spanish)
• Experience coordinating field crews or job scheduling

Additional Information

This is an immediate hire opportunity. A short transition period will be provided for training with the current Office Manager before assuming full responsibilities.

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