Important Recruitment Information for this vacancy
Job Posting closes: April 17th, 2026
Required documents uploaded by: April 17th, 2026
Kansas Department of Health and Environment:
Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions: Public Health, Environment, and Health Care Finance (which includes the State’s Medicaid program, KanCare). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.
Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsorships for this position.
E-Verify: Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here.
About the Position
Compensation:
Employment Benefits
Comprehensive medical, mental, dental, vision, and additional coverage
Sick & Vacation leave
Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave
Paid State Holidays (designated by the Governor annually)
Fitness Centers in select locations
Employee discounts with the STAR Program
Retirement and deferred compensation programs
Visit the Employee Benefits page for more information…
Position Summary & Responsibilities
Position Summary:
The position (K0227883)
Reads correspondence, examines and interprets requests to amend vital records (birth, stillbirth, marriage, and divorce certificates) on a daily basis. Reviews and verifies that legal documents and court orders provided are genuine and not altered for fraudulent purposes. Reads, interprets and determines if legal documents and court orders provided meet state statute and regulation requirements. If documents do not meet state statute and regulation requirements, communicate with and instruct applicant in writing, by phone, or in person of additional requirements to make amendment on vital records. Responds to questions and ensures the confidentiality of the vital records and the confidentiality of requests. If documents meet state statute and regulation requirements, complete the requested amendment to the certificate.
Respond to customers who were born in Kansas, but who do not have standard birth certificates on file, to file a Delayed Certificate of Birth. Conduct independent searches of the VRV Web database and various other resources to try to locate a birth record. If unable to locate a birth record, provide guidance to the customer to determine if they need to file a delayed birth certificate based on their need for a birth certificate by advising customer what various agencies need to process their request, such as Social Security, Passport Services, etc. Guide and instruct customer on how to file a delayed birth certificate and how to locate documents needed to establish a delayed birth certificate. Examine and interpret whether documents provided by customers are genuine and have not been altered for fraudulent purpose. Establish the delayed certificate of birth once it is determined the documentation meets state statutes and regulations to file a Kansas delayed certificate of birth.
Reads correspondence and examines court orders to file supplemental birth certificate on children born in Kansas who have been adopted. Reviews and establishes that the court orders provided are genuine and have not been altered for fraudulent purposes. Reads, interprets and makes decisions if legal documents provided meet state statute and regulation requirements to file supplemental birth certificate. Establishes new legal birth certificates if documents provided meet state statute and regulation requirements. Advise attorney if additional court action is needed. Reviews court order and documentation provided on children born in a foreign country who have been adopted in Kansas courts or have been adopted by Kansas residents. Makes decision as to whether the request meets Kansas state statutes and regulations to file a Kansas birth certificate. Investigate to see if child already has a birth certificate in Kansas or any other state. Advises parents, attorneys, and courts how to file adoption paperwork from the foreign country in Kansas courts and how to proceed with changing the child's name. Provide information to parents and attorneys on how to proceed with Immigration and Naturalization Services to obtain child's permanent citizenship.
Opens Amendments Unit's mail. Sorts mail to separate the correspondence with money not receipted, the correspondence without money, and the correspondence with money already receipted. Codes correspondence with money that has not been receipted so that the Customer Service Unit can receipt money. Preps all other correspondence and makes decisions as to which documents need to be scanned onto the Optical Disk System (OD) by verifying that the legal documents have the proper seals and verification on them. Examines documents to ensure they have not been altered. Responds to walk-in and telephone customers who have questions regarding vital records, and corresponds with customers in writing to inform and instruct them of the correct procedure to amend vital records by using knowledge of Kansas Department of Health and Environment and Kansas Department of Social and Rehabilitation Services state statutes and regulations. Assist walk-in customers and telephone customers such as the general public, judges, clerks of the court, attorneys, hospital administrators, medical records clerks and Kansas Department for Children and Families staff who have questions regarding filing an order of adoption, opening of adoptee's closed original birth certificate, locating birth family members and identifying records adoptee and birth family are entitled to. Answer questions while protecting the confidentiality of vital records and the confidentiality of the request. Correspond with customer in writing to inform them of the correct procedure to file a supplemental birth certificate and to open adoptee's closed original birth certificate using knowledge of Kansas Department of Health and Environment rules and regulations. Forward court orders to other states vital statistics office on children who have been adopted in Kansas but born in another state. Letters are written from draft and using form letters already established, however, form letters must be adjusted when needed.
Job Responsibilities may include but are not limited to the following:
Scans and indexes documents and certificates onto the Optical Disk (OD) system by conducting independent searches on the VRV Web database. If record is located, updates the related document screen on the OD by closing the status on appropriate images, making annotations, protecting a record or removing the protection status, routing image to appropriate work queue, etc. Updates the VRV Web database by making decision as to whether to correct or remove existing information, create a duplicate record, delete a record or change an existing record identification number which is used to locate and retrieve an image in the OD system.
Assist the supervisor with special projects related to vital records and to the OD whether it is a trouble shooting project, a computer upgrade, processing or policy change. Bring to the attention of the supervisor any potential fraud or potential repercussion of irate customers and other agencies policy changes such as Social Security, Passport Services, Immigration and Naturalization Services, Driver Control, etc. Assist supervisor in identifying office policy and procedure changes to improve office functioning.
Qualifications
Recruiter Contact Information
Name: Kyle Sanders
Email: [email protected]
Mailing Address: 1000 SW Jackson St. Suite 580 Topeka, KS 66612
Job Application Process
Helpful Resources at jobs.ks.gov : “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions"
Required Documents for this Application to be Complete
Upload these on the Careers - My Job Applications page
Transcripts
DD214 (if you are claiming Veteran’s Preference)
Upload these on the Attachments step in your Job Application
Helpful Resources at jobs.ks.gov : “How, What, & Where do I Upload Documents”
How to Claim Veterans Preference
Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.
Learn more about claiming Veteran’s Preference
How to Claim Disability Hiring Preference
Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.
Learn more about claiming Disability Hiring Preference
PLEASE NOTE : The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to [email protected], or can be mailed/delivered in person to:
ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612
Equal Employment Opportunity
The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.
...Events Manager (Lamberts & Sammies Buyouts) MML Hospitality Description At McGuire Moorman Lambert Hospitality, we strive to create the world's most memorable experiences, blending food, service, and design seamlessly under the leadership of Larry McGuire,...
Overview Heritage Home Healthcare is seeking a compassionate and dependable PRN Caregiver to provide delegated personal care services in a home setting. In this role, you'll support clients with daily living activities, ensuring comfort, safety, and dignity. This ...
...About the Position Ensemble Schools is seeking a fun, experienced, and professional piano instructor to teach part-time at Marlton Music Academy in Marlton, NJ. We are looking for teachers who will instruct in person . Teachers can set their availability within...
...website . Log in to Workday and type Jobs Hub in the search bar. Locate the position and click Apply . Job Title: Certified Medical Assistant/Medical Assistant, PRN/On-Call Department: Mercer Medicine College/Division: School Of Medicine...
Unleash the healing power of creativity from anywhere. Mentalzon.com is seeking innovative and qualified Art Therapists (ATR, ATR-BC) to provide engaging remote art therapy services through our dedicated platform. If you are passionate about utilizing the creative process...